Bakery management software

Run your whole bakery
from the app that runs ours.

Orders, production, deliveries, waste and costs — one loop instead of five spreadsheets. BakeryMS has run Bazaar Bakery's seven shops and our factory every morning for years. Now it can run yours.

Founding price €149/mo · Set up in an afternoon · Price locked for 12 months

bakeryms · admin portal
Good afternoon
Sunday, July 5
Customize
WASTE COST
€4,253
8 locations
PRODUCTION
206.7
7 products today
68%
FULFILLMENT
110k / 161k
ORDERS
3,431
2,585 completed
Production report
units baked · this week
+12% vs last
M
T
W
T
F
1.2kS
S
Production sheets
AI invoice scan
Sales forecast
One system, every morning

Shops order. The factory bakes.
Fresh delivered. Every morning.

live loop
Shops order
7 shops + web
Factory bakes
one bake list
Delivered fresh
by open
↻ every morning, the loop begins again
Why we built it

We didn't build this to sell software. We built it to survive Saturdays.

As Bazaar Bakery grew to seven shops and a factory, nothing off-the-shelf fit how a bakery actually runs — the 5am starts, the waste, the fresh-every-day chaos. So we built our own, used it daily for years, and polished it on the shop floor. BakeryMS is that tool.

Read the full story →
How it works

How a batch gets recorded — invoice to next morning.

This is what "zero spreadsheets" actually means: one loop where every cost, batch, delivery and bit of waste is recorded the moment it happens — then used to plan the next day.

STEP 1 / 5 · AI

Invoice in

Snap a supplier invoice. AI reads every line, checks the prices against last time, updates your ingredient costs — and re-prices the recipes that use them.

Invoice · Moulin FournierAI READ
Flour T55 · 25 kg€17.20€18.40 7%
⤷ matched to Flour T55 in stock
Butter · 10 kg€70.00€74.00 6%
⤷ matched to Butter (unsalted) in stock
Sugar · 15 kg€13.20€12.60 5%
⤷ matched to Caster sugar in stock
3 lines matched · 6 costs updated · 2 recipes re-priced
STEP 2 / 5

Orders come in

Each shop sends tomorrow's order, and web orders drop into the very same queue. One list to bake from — no phone calls, no scraps of paper.

Tomorrow’s orders7 shops + web · consolidatedDUE 05:00
Old Town12 product linescroissant ×2480
Harbour9 product linessourdough ×1862
Mill Street8 product linesbaguette ×2054
Web orders6 pickups · pre-paidcustom cakes ×318
428 units · 35 product lines queued
STEP 3 / 5 · THE CORE

Production, recorded

The factory bakes each batch and prints labels with quantities; stock updates instantly. Every batch records who made it, how long it took, the quantity, best-before, and the exact ingredients consumed.

Batch #2041 · SourdoughRECORDED
operatorM. Ruiz
window06:12 – 07:48
quantity240 units
best before28 Jun
consumed−32 kg flour · −12 kg butter
Stock updated · label printed
STEP 4 / 5

Delivery & receiving

Product is delivered to each shop. Staff check received against sent — any mismatch is flagged on the spot, so nothing quietly goes missing.

Delivery checkPER SHOP
Old Town80 / 80✓ ok
Harbour60 / 62⚠ short 2
Mill Street54 / 54✓ ok
! 1 discrepancy flagged
STEP 5 / 5

Waste, recorded too

Leftovers are logged — in production and at every shop. Nothing is guessed; it's recorded, and it feeds straight into the next plan.

Waste — last 6 monthsMONTHLY %
Jan
Feb
Mar
Apr
May
2.4%Jun
down 2.2 pts since Jan · feeds the plan
one loop, recorded end to end — running every morning, automatically

Connected to everything else

The production loop is the core. Around it, BakeryMS ties together the rest of how a bakery actually runs — so it all records to one place.

See how it all connects →
01

Web storefronts

3–4 ready-made shop templates, each wired straight into the system.

02

Google Calendar

Web orders land on the right shop's calendar, with reminders before pickup.

03

NFC scheduling

Staff tap in and out. Rota, hours and attendance in one place — no extra app.

04

POS integration

Tills feed accurate sales back in, powering deeper analytics.

05

AI recipe cards

Technical card, cost & margin, nutrition and a print-ready label — from one recipe.

06

Monthly inventory

Stock count across every shop and the factory — one guided run, no fuss.

Built-in AI

Let the AI do the paperwork.

No chatbots, no gimmicks. Three jobs that save real hours of typing — and catch costs you'd never spot by eye.

Invoice parsing
Snap a supplier invoice — AI reads it, updates your costs, and flags price rises before they eat your margin.
Recipes & data sheets
Drop in a recipe or a technical data sheet — AI pulls out ingredients, allergens, and yields.
Sales predictions
AI learns your rhythms and forecasts tomorrow's bake — by shop and by product.
AI invoice scanAI
invoice.jpg
Flour T5525 kg€18.40
Butter10 kg€74.00
Sugar15 kg€12.60
6 ingredient costs updated
Latest updates

Fresh out of the oven.

New features, shipped often. Here's what landed recently.

View all updates →
Jul 2026NEW

Min/max stock levels per location

Set Min, Reorder and Max stock levels per product and per location — and let shop order suggestions top up to Max automatically instead of guessing.

Jul 2026NEW

Generic ingredients

One ingredient, any brand — recipes reference a single canonical ingredient while every supplier brand feeds it its own latest price.

Jul 2026NEW

Margin protection

See every product’s real margin — waste included — against its target, reprice in one click, and get warned the moment an invoice pushes a product below target.

Jun 2026NEW

AI sales predictions

Tomorrow’s bake, forecast per shop and product from your own sales history.

Pricing

Founding pricing, locked for a year.

One flat price per bakery — no per-user fees, no per-location fees. Limited founding places, then it moves to €249+.

FOUNDING CUSTOMER · 12-MONTH LOCK
Per bakery · everything included
€149/ month
€249+ once founding pricing ends
AI invoice parser
Waste tracking
Production records
Shop orders
€490
One-time onboarding
We set up your products, suppliers and recipes for you, and train your team over video call.
Become a founding customer

Flat rate per bakery — not per user, not per location.

Founding pricing is limited — this will move to €249+ per bakery.

The story

Notes from the shop floor.

Why the app works the way it does — written between bakes, not in a boardroom.

All posts →
Zebra label printer printing product labels next to a laptop on a bakery workbench, with deck ovens in the background
How it works

The Label Is the Source of Truth

Most bakery software prints the label last. We print it first — and every number in the system, from stock to true cost per product, flows from that one action on the floor.

6 min read
Fresh bread and pastries on display at the Bazaar Bakery shop counter
Founder’s story

Why I built BakeryMS

I didn’t set out to build software. I set out to run a bakery.

6 min read
FAQ

The questions bakers actually ask.

One shop takes an afternoon: add your products, recipes and prices, and the loop runs the next morning. No installers, no consultants.
No. It's built around fresh, fast-moving retail — so pastry shops, cafés, delis and similar businesses run on it just as well. The bakery is simply where we proved it.
An Android phone or tablet on the floor, a web browser for the back office, and a ZPL label printer for product labels. All everyday hardware you can buy anywhere — no proprietary terminals to lease.
Yes — multi-shop is core, not an add-on. We run seven shops and a factory on it, so locations, transfers and per-shop reporting are built in from day one.
Your data is yours. It's stored securely and you can export your products, recipes and sales whenever you like.
€149/month per bakery — flat, with everything currently working: AI invoice parser, waste tracking, production records and shop orders. Plus a one-time €490 onboarding where we set up your products, suppliers and recipes and train your team over video call. Your price is locked for 12 months; new customers later pay €249+.
Yes. We've migrated our own shops and can help import your products, recipes and prices so you're not starting from a blank page.

Stop wrestling spreadsheets at 5am.

Lock in €149/month for a full year and we'll set your shop up for you. Founding places are limited — after that it's €249+.

Claim your founding price
Contact

Talk to a baker.

Questions before you commit? Write to us — a real person from the bakery answers, usually the same day.