Invoice review
From supplier invoice to costs you can trust.
Bring supplier documents into one review. BakeryMS reads the lines and suggests matches; your team checks the details before approved prices update ingredient costs.
| Ingredient | Amount | Match |
|---|---|---|
| Flour | €24.00 | Suggested |
| Butter | €42.00 | Suggested |
| Cream | €18.00 | Check item |
Your approval comes before any price update.
01 · Receive
Start with the invoice you already have.
Upload a supplier document, or receive it through your configured email or Google Drive connection. BakeryMS extracts the invoice details and line items so your team can review them together.
02 · Match
Connect supplier descriptions to your ingredients.
AI suggests which ingredient or product each invoice line belongs to. Check the suggested matches against the document. For an unmatched line, choose an existing inventory item or create a new one when appropriate. A suggestion is not an approval.
03 · Check
Catch price changes and unit mistakes before approval.
Review quantities, units and prices. Where an earlier approved price exists, the review can show the change. Unit warnings help highlight mismatches, such as a line billed by weight being matched to an item stored by count. Confirm pack sizes and conversions rather than assuming they are interchangeable.
04 · Approve
Your team decides what becomes an approved record.
Correct the invoice and confirm its matches before approving it. Approved records feed ingredient price history and the recipes that use those ingredients. Reading a document with AI does not bypass this review.
05 · Understand the result
Know what your recipe cost includes.
Recipe costing connects ingredients, quantities and approved ingredient prices. Ingredient gross margin is not net profit: labour, rent, energy and other overheads are outside that figure. Labour is reported separately.
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