Stock and inventory
BakeryMS is bakery inventory management software that keeps stock without anyone typing it in. Labels printed in production, approved supplier invoices, deliveries to shops, till sales and waste all move the numbers. Once a month your team counts on their phones, and a manager signs the count off.
Used daily at Bazaar Bakery in Riga: 6 shops and a central bakery.
Bazaar Bakery, August 2026. BakeryMS was built there; the founder co-owns Bazaar.
In most bakeries stock lives in a spreadsheet that someone updates when they have time. The count takes an evening, and nobody can say why the numbers differ.
Nobody keeps the stock up to date by hand. It is worked out from the work you already record.
Approved supplier invoices add what you bought. Production labels printed at the bakery add what you made.
Recipes subtract the ingredients each batch used. Till sales, recorded waste and orders sent to customers take stock out.
Deliveries and transfers move stock from one location to another when the receiving shop confirms what arrived.
A monthly count sets each item to what is really on the shelf. The next month starts from that figure.
See stock for each shop and the bakery, or the company total. Items below their minimum are marked low or critical, and items at zero or below are marked out of stock.
A manager opens a count for a location and adds the people counting. Each person gets their own link on their phone; a shared tablet works too.
When counting is done, the manager reviews the differences and signs off. Stock is set to the counted figures. Large differences need a reason before the count can be approved.
Shops can send stock to another location, and the bakery sends goods to shops. A shop cannot send more than it has. Nothing moves until the receiving shop confirms; if fewer arrive, the rest stays with the sender.
When a delivery from the bakery arrives, the shop confirms what came. Stock moves on that confirmation, and anything short goes onto a draft order for the next delivery.
Set a minimum, reorder point and maximum for each item, with different limits per shop where needed. For order categories you switch to min/max, such as packaging, the shop’s suggested order tops each item up to its maximum once it falls to the reorder point.
Stock is only as accurate as what gets recorded.
Finished goods enter stock when their labels are printed, and ingredients leave stock through the recipe. Products made without a label, or recipes with wrong quantities, put the numbers off.
Sales come out of stock through the till import. Today that means CHD miniPOS; ask us about your till. Till sales arrive the following day, so sign off a count once they are in.
A delivery or transfer moves stock only when the receiving shop confirms it. Unconfirmed deliveries make the shop look short and the bakery look full.
Stock before BakeryMS is unknown, so the first full count sets the baseline. We plan it with you during onboarding.
No. Stock is worked out from what your team already records: production labels, approved supplier invoices, deliveries, till sales and waste. Manual corrections are possible, with a reason, but they are the exception.
Yes. Each person gets their own link and counts on their own phone; a shared tablet can be added as well. The manager sees who counted what while the count is running.
Yes. Counts are saved on the phone and sync when the connection comes back. Only the AI item finder needs internet.
In a full count they are set to zero when the count is signed off, and you see their value at cost before you confirm. In a partial count they keep their current stock.
Yes. Set default limits on the item and override them for a shop. Items under their minimum are marked low or critical in the stock list.
Stock and inventory is part of the full system: €149 per month for the first 12 months, €249 per month from month 13, and €490 one-time onboarding. No per-user or per-location fees. Hardware is separate.
Related
Tell us how you count stock today, and we will show you how it would work in BakeryMS. Or open the demo bakery and look around — it resets every hour.
€149/month for 12 months · €490 onboarding · all features included